You will be presented with a blank screen with the “Add New Record” button in the middle. Clicking on the button brings up a pop up in which you can enter the ID for the reptile. This can be anything that means sense to you or the people working with the animals. Type in the ID and click OK
This will create the first reptile record in the module and will default to the panel view. In this view, the screen is split into two halves. The top section contains data that will be displayed all of the time whilst in the module. The lower half of the screen displays data under each of the tabulated sections which can be selected by clicking on the tab headings.
Fill in the data in the top section as required, selecting the sex, common name, morph, origin, etc from dropdown items managed by the list options in preferences.
To record where the reptile is housed, click the assign button and select the enclosure on the popup panel.
If known, enter the date of birth for the reptile.
Once the top section data has been entered attention can be focused on the tab section in the lower half of the screen.
The first tab allows up to six photos to be added. An image can either be dragged and dropped into the photo box or click the cross on each header of the photo box and navigate to the desired image.
Photo 1 is the default image used in the record ID. You can then enter any notes for the image in the Notes field
At the foot of each photo, are four icons.
Date of Photo Print Export Delete
Select the Growth tab to record the current weight and length of the reptile. Click on the cross on the header of each panel and type in the information along with any notes as required.
Select the Temp Log tab to record regular temperature and humidity readings. Click on the cross on the header of each panel and type in the information
Breeding projects will be displayed under the Breeding tab. Breeding projects are covered in the Projects module section of this guide
Select the Cleaning tab to log cage cleaning tasks, when the reptile defecates or urinates and sheds. Click the cross on the header of each section to place an entry as required.
If a reptile requires any medical treatment select the Medical tab and record the issue and any treatment. As per other tabs, click the cross on the panel header to enter the details.
The Linage tab displays the bloodline from the current reptile.
The Expense tab allows the logging of any stock products used for this reptile.
The Retail tab is used when it comes to selling the reptile. Under the Retail Information, you can enter the cost price (if purchased) the market value and the price you wish to sell the reptile for. To sell a reptile, change the reptile status to For Sale.
This popup will appear. Selecting No will simply leave its status set as For Sale, and the transaction will not be logged on the system. Once sold you can simply change the status to Sold and place a tick in the archive box.
Selecting Yes then generates a product entry within the Products module. To sell the reptile once it’s a stock item requires the setting up of a contact and or company under the respective module.
The Note tab allows you to enter any additional notes for that reptile.
Finally, the Feeding tab records all the feeding records for that reptile.
Click on Feeding Defaults to set the default food item for this reptile. A popup will appear listing all the records you have entered in the Feeder module. Select the item that is normally fed to the reptile from the list, and if required change the frequency of feeding. Then click close to remove the popup. You can manually feed the reptile by clicking on the cross on the header of the feeding panel. Or if you have a lot of reptiles that are all due for a feeding on the same day, use the bulk feed option. By default, the feeding status is set to FED. This can be changed to reflect if the reptile consumed the item, or refused the item, plus other options.
As already touched upon, the status of the reptile plays an important part in the management of the reptile record. Not only does it cover the availability of the reptile, but also if the reptile is in hibernation, active or not, etc.
If you have a large collection or stock, then you will really only be interested in reptiles that you currently have and not those that have been sold or perished. To the left of the search bar is a filter, select an option from the dropdown list to display records that match that status.
To add additional reptiles to the database, click on the Add New button. Or if you have another reptile of the same species or came from the same supplier then click the Duplicate button to generate a new record. Give the record a new ID and click OK. Only the information in the top half of the screen is replicated. All data under the tabs will be blank. Edit the data in the top section as required, and then proceed to work through the tabs entering data applicable to the second reptile.
Lastly, under Options, you’ll find a host of printable reports, including cage booklets, labels, and logs
Note: All reptile records are required to have a unique Reptile ID. You have the option to automatically create incremental serial numbers on record creation or manual entry of your own styled Reptile ID. You can choose whichever option you want to use by setting the default in PREFERENCES > REPTILES RELATED > REPTILE CREATION > TYPE (Serial Number OR Manual Entry).